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Managed Print Services Market Expansion Outlook: What Revenue Opportunities Are Ahead?
The size of the managed print services market has experienced significant growth in recent years. It is projected to expand from $48.95 billion in 2025 to $53.51 billion in 2026, achieving a compound annual growth rate (CAGR) of 9.3%. Historically, this growth has been driven by enterprises increasingly focusing on cost reduction, the proliferation of office digitization initiatives, the rising intricacy of enterprise print environments, the growing adoption of multifunction printers, and increased regulatory compliance requirements.
The managed print services market size is anticipated to experience robust expansion over the upcoming years. It is projected to reach $76.83 billion in 2030, demonstrating a compound annual growth rate (CAGR) of 9.5%. This growth during the forecast period is fueled by an increasing move towards paperless operations, a heightened demand for secure cloud printing, the proliferation of hybrid workplace models, the rising integration of AI-based print analytics, and a greater outsourcing of IT-managed services. Significant trends expected during this period include the increased adoption of cloud-based print management solutions, a growing need for secure document workflows, an intensified focus on optimizing print costs, the expansion of remote print monitoring services, and enhanced incorporation of analytics and reporting tools.
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Managed Print Services Market Growth Catalysts And Demand Drivers
The projected rise in print security expenditure is set to propel the managed print services market. Print security encompasses the secure administration of printing equipment and associated systems, and companies utilize managed printing to boost document safety and promote ecological responsibility. As an illustration, Xerox, a US-based provider of print and digital document solutions, reported in May 2023 that print security spending is consistently increasing. Across the board, 79% of organizations anticipate an increase in their security spending over the next 12 months in 2024, with this figure projected to reach 86% in the US, and 85% specifically within business and professional services and retail sectors. Additionally, Xerox’s “The Print Security Landscape” report from May 2023, also from the US-based company, revealed that 67% of surveyed individuals experienced at least one print-related data breach in the preceding year, an increase from 61% in 2023. Concerningly, the average financial cost per breach has escalated by 38% year over year, now amounting to £1,028,346. Consequently, the heightened investment in print security is fueling the expansion of managed print services.
Managed Print Services Market Segment Analysis Spotlighting Growth Areas
The managed print services market covered in this report is segmented –
1) By Type: Print Management, Device Management, Discovery And Design, Document Imaging
2) By Channel Type: Printer Or Copier Manufacturers, System Integrators Or Resellers, Independent Software Vendors (ISVs)
3) By Deployment Mode: On-premise, Cloud-Based, Hybrid
4) By Organization Type: Small And Medium Enterprises (SMEs), Large Enterprises
5) By Application: BFSI, Government, Education, Healthcare, Telecom And IT, Manufacturing, Legal, Other Applications
Subsegments:
1) By Print Management: Print Policy Development, Print Job Routing, Cost Control And Reporting
2) By Device Management: Printer And Copier Management, Device Monitoring And Maintenance, Supply Management
3) By Discovery And Design: Print Environment Assessment, Workflow Analysis, Custom Print Solutions Design
4) By Document Imaging: Document Scanning Services, Digital Document Management, Workflow Automation
Managed Print Services Market Trends Shaping Long-Term Demand
Major companies within the managed print services (MPS) market are prioritizing the development of innovative solutions, such as cloud-based managed print platforms, to address the increasing demand from small and medium-sized businesses (SMBs) for cost optimization, simplified IT management, remote monitoring, and secure document workflows. Cloud-based MPS platforms provide centralized, remote oversight of print fleets, proactive supply replenishment, predictive maintenance, and enhanced security, presenting a more scalable and flexible alternative to traditional on-premise, hardware-centric print management models. For instance, in February 2023, Lexmark, a US-imaging and printing solutions company, introduced Lexmark MPS Express, a cloud-enabled managed print services program specifically designed for SMB customers. MPS Express is a comprehensive solution delivered through channel partners that integrates remote device monitoring, proactive replacement of supplies, predictive maintenance utilizing advanced diagnostics, and integrated support services, thereby reducing the requirement for in-house IT resources. The solution leverages Lexmark’s secure-by-design architecture to bolster data protection while simplifying administration, billing, and general operations. By offering adaptability without the complexities of fully customized enterprise MPS, MPS Express enables partners to establish lasting customer relationships, allowing businesses to concentrate on their core activities rather than print infrastructure management.
Managed Print Services Market Top Companies Driving Competitive Growth
Major companies operating in the managed print services market are ARC Document Solutions Inc., Canon Inc., Hewlett-Packard Development Company L.P., Kyocera Document Solutions Inc., Konica Minolta Inc., Lexmark International Corporation, Ricoh Company Ltd., Sharp Corporation, Toshiba Corporation, Xerox Corporation, Novatech Inc., Samsung Electronics Co. Ltd., Ingram Micro Inc., SCC Document Services, Print Audit, Brother UK Ltd., EuroForm AS, Exela Technologies Inc., Epson America Inc., Fujitsu Limited, Comarch SA, Unisys Corporation, Tech Mahindra Limited, OfficeCorp, Titan Office Solutions, Staples Managed Print Services, PrintFleet, Blue Star PRINT
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Managed Print Services Market Global Footprint: Which Region Leads The Industry?
North America was the largest region in the managed print services market in 2025.North America is expected to be the fastest-growing region in the forecast period. The regions covered in the managed print services market report are Asia-Pacific, South East Asia, Western Europe, Eastern Europe, North America, South America, Middle East, Africa.
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Wasay has over a decade of experience in market research, data modelling, and analytics, with prior experience at GlobalData and Decision Tree Consulting Services. At The Business Research Company , he leads research operations across syndicated studies, customized consulting engagements, and the Global Market Model platform. His professional experience includes supporting organizations such as Boston Consulting Group, KPMG, and Ernst & Young. Wasay holds a degree in Electronics and Communications Engineering, postgraduate management qualifications from International Management Institute Belgium and Indian School of Business and Entrepreneurship, and completed the Integrated Program in Business Analytics from Indian Institute of Management Indore.